Venue selection is SO important to your wedding planning process!! It sets the tone for the wedding itself and also can influence or even dictate some of your other vendor selections. How do you know which one will be the right one? What questions should you ask your prospective venues when visiting? The list can be long....but let's start with the below:
1. Do you have my date available? If not, what are the closest available dates?
This one may seem obvious, but unless your date has sentimental value, it's a good idea to understand what other dates/dates are available in your month. Snagging a Friday or Sunday may end up saving you $$$$ since many venues charge less for these days, so make sure you understand all of your options.
2. How many people can you accommodate?
Make sure you know how many people your venue can actually accommodate and build your wedding around it. Pro Tip: Strategically choose a more intimate venue if you don't want your well intentioned mom to take over your guest list with third and fourth cousins..... (ahem, not at all speaking from experience)
3. What is the rental fee and what is included?
Get all the details on this and be sure to compare and contrast between each venue you visit. Tables? Linens? Decor? Day of Event Coordinator? Look at that fine print and dig into this one so you are not hit with unexpected fees later on.
4. Is the venue available for our rehearsal? How much time is allocated and is there an additional fee?
Don't assume that your venue is open the day before for the rehearsal and don't assume it's included. If you have a large wedding party, you might need more time than the venue provides. Get all these pre-wedding details in place so that you aren't scrambling wedding week.
5. Do you have a "preferred vendor" list?
This is a big one. Some venues are very specific on who they will work with and some have less restrictions. Get clear on who and who you cannot bring in before you get too far into the planning process.
6. What Is the Backup Plan for Inclement Weather?
If you're planning an outdoor wedding or an event with outdoor elements, it's crucial to have a backup plan. Ask about the venue’s contingency plans for bad weather. Do they provide tents or have indoor spaces available? Understanding their plan will give you peace of mind and ensure your wedding goes smoothly, rain or shine.
7. Are There Any Restrictions?
Every venue has its own set of rules and restrictions. Ask about any limitations on decorations, noise levels, or alcohol consumption. Some venues might have specific guidelines for using open flames, hanging decorations, or playing music after a certain hour. Being aware of these restrictions beforehand will help you avoid any surprises later on.
8. What Amenities Are Provided?
Knowing what amenities the venue provides can simplify your planning process. Ask about the availability of restrooms, parking, and coat check services. If the venue offers on-site lodging for guests, inquire about room blocks and rates. Also, check if there are any additional amenities like bridal suites, audio-visual equipment, or valet services.
9. What Are the Logistics for Setup and Cleanup?
Understanding the logistics of setup and cleanup is essential for a smooth wedding day. Ask when you can start setting up and how much time you'll have for cleanup after the event. Some venues might have tight turnaround times, especially if they host multiple events in a day. Knowing these details will help you coordinate with your vendors and avoid any timing conflicts.
10. Can We Schedule a Walkthrough Closer to the Date?
Scheduling a walkthrough closer to your wedding date allows you to visualize the setup and make any necessary adjustments. Ask if the venue offers this option and if their event coordinator will be available to assist you. A final walkthrough ensures that everyone is on the same page and helps prevent any last-minute issues.
BONUS: Do You Have References or Reviews from Past Clients?
Hearing about other couples’ experiences can provide valuable insights into the venue's strengths and weaknesses. Ask for references or look for online reviews from past clients. This feedback can help you gauge the level of service and professionalism you can expect from the venue.
Not sure which venue to check out first? Click here to see all our favorite local venues!
